Ongoing deductions should be entered under Recurring Deductions. If one-time or temporary adjustments are needed for recurring deductions, the adjustments will be entered under Scheduled Deductions.
Select the employee you’d like to enter a scheduled deduction for or enter “Scheduled Deductions” in the top search bar.
Select the action menu in the top right corner and then select Scheduled Deductions:
If there aren’t any deductions listed, select the Deduction Code hyperlink to add the first scheduled deduction type. If deductions are listed, select the + sign in the top left corner to add an additional scheduled deduction. After selecting the + sign to create a new deduction row, select the Deduction Code hyperlink to select the deduction type:
Select the status type. If you are entering a scheduled deduction that should only be processed once, select the “O – One Time” option. When entering an adjustment that should be processed on more than one payroll, the system will require the “A – Active” status to be selected.
Enter the deduction amount. This amount will override the recurring deduction amount for the date range entered. This amount is not in addition to the recurring deduction amount. If you selected “A – Active” as the status type, this amount will pull in on every payroll dated between the start date and stop date entered next. If you selected “O – One Time” as the status type, this amount will be processed only once.
If you selected “O – One Time” as the status type, you don’t need to enter a start & stop date if you’d like the amount to be processed once only on the very next payroll. If the “O – One Time” deduction should be processed on a specific payroll that isn’t the next payroll to be processed, enter the start date and stop date as the pay date of the preferred payroll. If you selected “A – Active” as the status type, the amount entered will pull in on every payroll with a pay date between the start date and end date entered. If a start date and end date isn’t entered for status type “A – Active”, the amount will pull in on every payroll until a stop date is entered or until the status is switched to “I – Inactive”.