If you have just created and saved the job, click “Create Requisition” from within the Job Detail page. When the requistion loads, confirm the Job Title and Location.
If you are posting a requestion for an existing job, select “Requisitions” from the menu on the left side of the page, then click “Create New Requisition.” Select the job title and location from the drop down menus to load the specifics from the correct Job Detail.
On the “Job Details” tab, add any relavant information you would like to the optional fields. Use the “Alternate Job Title” field if you want your ad to have a job title different from the actual position title. Any optional field left blank will not be included in the job posting viewable to job seekers.
You can assign the requisition to employees that have been designated as hiring managers and set how they should be notified. Once you have completed the optional fields, click the “Posting Details” tab.
Select the open date (the date you would like the ad to be published live), close date (the date the ad will close and no longer display with your open jobs), and start date (the estimated start date for your new hire).
The remaining fields are optional:
- The “Requistion Status” can be used to communicate to applicants where you are in the hiring cycle. The default option is “Until Filled.” If you wish to add additional options, please send the request to your RMI HR Business Consultant.
- The “Requisition Type” is used to show if you are seeking a permanent or temporary employee.
- The “Tags” field can be used to add key words to the requisition. When a candidate applies, the system will notify you of any tagged words that also are on a candidate’s application or resume.
- The “Candidate Notes” field is to include important details in the snapshot summary of the postion viewable to job seekers.
- Under “Job Sections to Display” select the checkboxes of the sections from the pre-created Job that you would like to include on your job posting.
- Under the “Options” field, select the applicable check boxes this requisition. “Private Requisition” is used when you do not wish to publish the position to your job board, and only want it available to provide a candidate a specific link. “Allow Quick Apply” is used when you want applicants to have the option to skip the application and apply with just their name, email address, and resume (if you require resumes). “Multiple Positions Available” can be used to both communicate the number of positions you are hiring for, with a count down as you hire candidates; once you fill the last position, the requistion will automatically close.
- Under “Publish To,” select how you wish to publish the requistion. Ads will default to “External,” which publish the job only on your external job board. “Internal” will publish the requisition to just your internal job board available to current employees. “Both” will publish to both job boards and you will have the option to (a) give your internal employees a head-start on applying before it is published to the external board, and (b) if you do provide a head-start for internal employees, you can close it once it is published externally. Please note, there are some jurisdictions that require existing employees are provided notice of every open position: if you operate in one of those jurisdictions, we recommend you always select “Both.” Your RMI HR Business Consultant can advise if you are subject to such laws.
Once you have completed the desired fields and checkboxes, click “Save” in the upper right corner. Once you have saved the page, you can preview the application or posting by clicking “Preview Application” or “Preview Posting.”
After previewing the position, click “Publish” or “Route” to either post the ad to your job board or route the posting to the person that will publish it for you after review. If you select “Route,” the person who can publish it will receive notice to review the requisition.
The “Routing” tab is used for providing feedback if a requisition is routed to you for review; you will be able to give feedback if there are changes that need to be made, then “Unroute” the requistion back to the requisition creator. If no changes need to be made, click “Publish.”
After clicking “Publish,” several new tabs will appear; select the “Job Board” tab. This tab automatically publishes the ad to several job search websites. Either click “Add All” or select the specific sites you want to publish to (recommended that you select all that are free of charge for maximum exposure). Some sites have “Quick Apply” options, which you can turn on: candiates viewing the ad on those job boards will not leave that website to apply and their information will feed over as an application. Once you have the sites and options selected, click the “Save” button in the upper right corner; the ad will publish. You can repeat this at any time during the course of the posting to boost the postion on those sites.
The “Source Links” tab provides links to use when advertising the position through additional methods, allowing you to track where candidates are coming from. Copy the link to paste when posting on an outside website (contact your HR Business Consultant for additional assistance).
The “Automated Candidate Routing” will allow you to designate which hiring managers will be able to view candidates when they apply. Select the hiring manager(s) and then click “Save” in the upper right hand corner. If you do not select hiring managers, the candidates will be viewable by the admin users and the creator of the requisition.
The “Candidates” tab will have all candidates that apply to the specific requisition. You can sort by any of the fields listed; these are “sticky” menus, so how you elect to sort candidates will stay that way until you change it. If you would like to send invitations to specific individual(s) to apply, click “Invite” and enter their email address(es) and click “Save.”
The Activity tab will show all the changes made to the requisition, who made the changes and when.